Deputy Program Director

Jakarta, Indonesia
Full time Staff

Excellent opportunity to contribute to Indonesia’s sustainable development

  • Long term contract to 31 March 2018 – with the option to extend for a further 4 years, subject to approval by DFAT of Phase 2 of the program.
  • Jakarta, Indonesia

The Program  

Australia Awards Indonesia (AAI) is managed by Coffey on behalf of the Department of Foreign Affairs and Trade (DFAT). Australia Awards is an integral part of Australia’s development cooperation program with Indonesia and has enjoyed strong support from both governments for more than sixty years.  Australia Awards addresses two key challenges: to fill a gap in the pool of individuals with the higher-level capacity to contribute to Indonesia’s development; and the need for a strong deep relationship based on mutual understanding between Australia and Indonesia.

The Position

Reporting to the Program Director, the Deputy Program Director will have lead responsibility for: 

  • Managing the day-to-day administration and operations of the Program;
  • Supervising the operation of the program office and local support staff including revising and enforcing the Quality and Operations Manual to ensure the Program operates efficiently and effectively within budgets and specified timeframes and in compliance with all relevant policies and guidelines;
  • Directing and overseeing delivery of all services in the Long-Term and Short-Term Awards cycles in accordance with the Schedule of Requirements and the approved Annual Plan;
  • Directing and overseeing delivery of all alumni relations, communications and promotions activities in accordance with the Schedule of Requirements and the approved Annual Plan;
  • Coordinating across the AAI team to develop and refine program budget projections and all necessary input to key program documents and processes, including annual reports, annual plans, PCC agenda papers, Aid Quality Checks, Partner Performance Assessments and other documents as requested;
  • Foster a strong learning culture based on the application of sub program Monitoring & Evaluation Plans and ensure that risk management is integrated into work cycles and processes; and
  • Represent  AAI at key meetings, ceremonies and events, as requested

The Person 

  • The ideal candidate for this senior leadership position will have:
  • 10 years or more experience in program operations, administration, human resource management and financial management;
  • 10 years or more experience working with and overseeing complex data and reporting systems;
  • 5 years or more experience in management of international development-related scholarship programs with DFAT or other donors, preferably in Indonesia;
  • 5 or more years experience working with structures and organisation of Government of Indonesia agencies;
  • Senior experience in developing and working with IT networks and MS Office products;
  • Fluency in written and spoken English;
  • Fluency in Indonesian language is desirable; and
  • Excellent understanding of the quality systems underpinning all Australia Awards operations.  

The position is classified as Discipline B/Level 3 under the DFAT Adviser Remuneration Framework. For full details please view via

Further enquiries can be directed to quoting the job reference 495651.

Applications close:  5pm (Jakarta time) Friday 27 October 2017

Closing date: 
27th October 2017