Finance and Administration Assistant

Port Vila, Vanuatu
Part-time Staff

• Opportunity to contribute to the education sector in Vanuatu
• Based in Port Vila, Vanuatu
• Duration: Part time 3-month contract, with the possibility of extension

The Program

On behalf of the Australian Department of Foreign Affairs and Trade Coffey is managing the delivery of support and technical assistance to the Vanuatu Ministry of Education and Training (MoET) as part of the Vanuatu Education Support Program (VESP II). We support the MoE in implementing its reform program that is focused on children across Vanuatu having better access to an inclusive, quality basic education, as well as supporting the management and allocation of education resources through evidence-based decision making.

VESP II commences in February 2019 and will help build on the Ministry’s reforms to date and support teachers and students into the senior Primary years. As part of VESP II, the Australia Awards Vanuatu (AAV) will also be supported. The collection and management of AAV M&E data (including Alumni tracer studies and surveys) will also form part of the M&E Officer’s duties.
Coffey through VESPII is seeking applications for the position of Finance Assistant to join this program.

This role is reserved for Vanuatu Citizens.

The Position

The VESP II Finance Assistant will support under the guidance of the Finance Manager, the Curriculum Development Units (CDU) with ongoing VESPII activity budgeting and financial acquittals. The role will also provide limited administrative support relating to VESPII activities.

Key duties

Reporting to the VESPII Operations Manager through the VESPII Finance Manager, on a day to day basis, the Finance Assistant will work in the MoET CDU under the direction of the Finance Manager with the support of the VESPII Curriculum Implementation Adviser. Some key responsibilities will include.

• Provide assistance to the CD Units with the management of VESPII Strategies
• Monitor and keep track of activity spending on a monthly basis
• Communicate to provinces on a regular basis
• Provide logistical and administrative support to staff of the CD Units when shipping materials or travelling on VESPII-related activities including School Leaders training and Curriculum Implementation workshops
• Conduct other financial management tasks as may be identified by the Curriculum Implementation Adviser and the Finance Manager.

The Person

We are seeking applicants with minimum qualifications in general book-keeping and/or financial administration with significant experience in general office administration. The successful candidate will be fluent in Bislama and also have good English and/or French language skills. With strong computer skills, particularly in MS Excel and MS Word you will also have a willingness to learn to learn and adapt to a dynamic operational environment. You will have very good written and oral communication skills, including good summary and report-writing skills as well as strong organisation and record keeping skills. The successful candidate will be an effective communicator with excellent attention to detail and have the ability to work in a cooperative manner as part of a dynamic team.

How to Apply

For a detailed position description and to apply for this position please visit click on ‘career opportunities’ and search for the reference number 497674
Applications close 5.00pm (Port Vila time) 7th March 2019

For further enquiries please contact:

Vanuatu Education Support Program Phase II (VESPII) and Australia Awards Vanuatu is managed by Coffey, a Tetra Tech company, on behalf of the Australian Government

Coffey is an equal opportunity employer of choice and is committed to child protection.

Closing date: 
7th March 2019