Paid Internship - Contracts and Grants

International Foundation for Electoral Systems
Arlington, US

Project Description:

The Paid Intern is an entry level position designed to provide graduate and undergraduate student with an insider’s view of the realm of international development at IFES. Students who participate in this program will develop essential skills that are not attained in the academic world and enable them to make the transition from academic to professional life. As a junior member of the team, the Paid Intern in Contracts and Grants will provide logistical and administrative support to projects. 

 Job Responsibilities:  The general duties of an intern include, but are not limited to:

  • Entering Purchase Order information into Cost Point
  • Reformatting and merging C&G Tracking Excel Logs
  • Scanning and uploading documents on SharePoint
  • Creating SharePoint sites
  • Providing other logistical and administrative support in conjunction with the intern's skills on assigned countries/projects
  • Assisting in the preparation of weekly reports, website updates and other reports
  • Conducting research
  • Identify potential vendors of goods and services
  • Attending and reporting on internal and external meetings and other discussions about assigned project
  • Other duties as assigned by division and supervisor

Position scope: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Can manage own workload, time and priorities with close guidance from supervisor so as to facilitate a learning environment per internship guidelines. 

Decision making/problem solving: Has the knowledge and skills to identify solutions to routine problems.  Produces useful ideas or explanations for circumstances, but may need guidance or approval on execution for results.   

Fiscal responsibility: None. Can assist in or have exposure to preparing routine financial reports and processing routine transaction in compliance with IFES policies and procedures.  

Relationships: Maintains collaborative working relationship with team members and other staff within the Division.  

Supervision exercised: None

Education: Undergraduate or graduate student currently enrolled at an accredited college/university, or recently graduated no more than a year at time of application  

Experience: None. Relevant experience, familiarity, or interest in international development or related field preferred. Previous internship(s) experience with an international NGO a plus 

Related Skills or Knowledge: Excellent research and communication skills. Proficiency with Microsoft Excel and Word.  Introductory experience in or familiarity with program development or management, NGOs, and/or USAID a plus.  Detailed oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines.  Strong communicator, both verbally and in writing. Collaborative, team oriented individual 

Language skills English required.  Proficiency in another language a plus 
Travel: Travel may be required, up to 10% 
Physical requirements/work environment:  Standard office work environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  

Closing date: 
19th December 2018